CCS Diary

Central Government Employees’ Service Matters Gazette

Special • Leave Travel ConcessionSource: DoPT, Establishment (A-IV)New Delhi

LTC Explained • Table Edition

DoPT LTC FAQ at a Glance: 18 Questions on Claims, Fresh Recruits, NER/J&K Visits and Family, in Tables

Every question and answer from the Department of Personnel & Training’s LTC FAQ sheet, arranged theme-wise in easy tables with the order reference alongside.

By CCS Diary DeskDateline New DelhiIssued by DoPT, Establishment (A-IV)

NEW DELHI: The Department of Personnel & Training (Establishment A-IV) has issued a set of Frequently Asked Questions and Answers on Leave Travel Concession matters, signed by B. Bandyopadhyay, Under Secretary to the Government of India. The 18 answers rest on the CCS (LTC) Rules, 1988 and DoPT office memoranda from 1987 to 2010. They are given below in four tables, followed by a list of the orders cited.

At a Glance

18Questions answered

1 / 3 monthsClaim time: with / without advance

3 HT + 1 AIFresh recruit, per 4-year block

₹3,500Dependency income limit cited

Quick Reference / Key Points

Topic	Key Point
Claim time (advance drawn)	Within 1 month of return journey; can be relaxed up to 3 months if the entire advance is refunded within 45 days
Claim time (no advance)	Within 3 months of return journey; can be relaxed up to 6 months by the Ministry/Department
Fresh recruit entitlement	3 Home Town + 1 All India LTC in each 4-year block, for the first 8 years
Carry over for fresh recruits	Not allowed
Private buses, taxis, cars	Not reimbursable; only Government, public sector Corporation or local body vehicles
NER/J&K conversion	One Home Town LTC can be converted per block, while the relaxation is in force
Dependency income limit (as cited)	₹3,500 from 01.09.2008, plus dearness relief

Table A / Claims, Travel Modes and Travel Agents

Q. No.	Question	Answer	Order / Rule
1	How are LTC claims adjusted in case of delayed submission?	Standard: Advance drawn: claim within one month of completing the return journey. No advance drawn: expenditure submitted within three months of completing the return journey. Relaxation by the administrative Ministry/Department, without reference to DoPT: No advance: LTC bill submitted within a period not exceeding six months. Advance drawn: claim submitted within three months after the return journey, provided the entire advance is refunded within 45 days of completing the return journey.	Rule 14 of CCS (LTC) Rules, 1988, read with O.M. No. 31011/5/2007-Estt.A dated 27.09.2007
13	Can claims be reimbursed for road journeys by bus, taxi or other vehicles operated by private operators?	No A private car (owned, borrowed or hired), or a bus, van or other vehicle owned by private operators, is not covered. LTC is admissible only for journeys in vehicles operated by the Government, a public sector Corporation run by the Central or State Government, or a local body.	Rule 12(2) of CCS (LTC) Rules, 1988, read with O.M. No. 31011/4/2008-Estt.A dated 23.09.2008
14	Is the airfare of children reimbursed when the airline charges the full fare?	Yes If the airline has charged the full fare and the Government servant has paid it, it will be reimbursed.	–
15	Can a Government servant use a travel agent for LTC?	Limited Yes, but it should be limited to M/s Balmer Lawrie and Company and M/s Ashok Travels and Tours.	–

Table B / Visits to North-East Region and Jammu & Kashmir

Q. No.	Question	Answer	Order / Rule
2	Can a Government servant visit NER or J&K on more than one occasion by converting Home Town?	Yes One who used the conversion in one block (say 2006–2009) can do so again in the next block (say 2010–2013), subject to LTC being available in that block and so long as the relaxation is in force.	O.M. No. 31011/4/2007-Estt.(A) dated 02.05.2008 and 23.04.2010; O.M. No. 31011/2/2003-Estt.(A) dated 18.06.2010
3	Can an employee take air travel to NER/J&K on All India LTC if Home Town and Headquarters are the same place?	Yes Both schemes allow relaxation for air travel on All India LTC to all categories of employees, to the extent specified in the orders, even if the Home Town and Headquarters are the same.	O.M. No. 31011/4/2007-Estt.(A) dated 02.05.2008; O.M. No. 31011/2/2003-Estt.(A) dated 18.06.2010
4	If one Home Town LTC is already availed in the current block, can LTC be used to visit NER?	Yes It can be availed against All India LTC.	–
5	Can a Government servant visit NER/J&K twice in a block of 4 years?	Yes Once by converting Home Town LTC and once by availing All India LTC, subject to the validity period of the scheme and other conditions.	–
6	Can a fresh recruit use Home Town conversion for NER/J&K?	Yes Against one of the three Home Town occasions available to him in each block.	–
7	Can a fresh recruit avail conversion of Home Town to visit NER/J&K under the relaxation?	Yes Any Government employee can use the relaxation and convert one Home Town LTC for such a visit in a block of 4 years, as long as the relaxations continue.	O.M. No. 31011/4/2007-Estt.(A) dated 02.05.2008; O.M. No. 31011/2/2003-Estt.(A) dated 18.06.2010

Table C / Fresh Recruits

Q. No.	Question	Answer	Order / Rule
8	Can a fresh recruit avail All India LTC at any time during the 4-year block?	Not at random It can be availed only on the 4th occasion of the block.	–
9	Is carry over of LTC allowed to fresh recruits?	No They are eligible for LTC every year for the first 8 years of service.	–
10	Who is a fresh recruit entitled to LTC every year?	A person who has joined service for the first time is treated as a fresh recruit for the first eight years.	O.M. No. 31011/4/2008-Estt.(A) dated 23.09.2008
11	How are the LTC entitlements of fresh recruits regulated in the first eight years?	On completion of one year, a fresh recruit can be allowed 3 Home Town LTC and 1 All India LTC in each block of four years in the first 8 years.	O.M. No. 31011/4/2008-Estt.(A) dated 23.09.2008
12	Can dependent parents of fresh recruits avail LTC for the journey from Home Town to Headquarters and back?	No They cannot avail LTC for this journey.	–

Table D / Family and Dependency

Q. No.	Question	Answer	Order / Rule
16	What is the definition of family for LTC?	Spouse of the Government servant and two surviving unmarried children or step children. Married daughters who have been divorced, abandoned or separated from their husbands, and widowed daughters, residing with and wholly dependent on the Government servant. Parents and/or step parents residing with and wholly dependent on the Government servant. Unmarried minor brothers, and unmarried, divorced, abandoned, separated or widowed sisters, residing with and wholly dependent on the Government servant, provided their parents are either not alive or are themselves wholly dependent on the Government servant.	Rule 4 of CCS (LTC) Rules, 1988, read with O.M. No. 31011/4/2008-Estt.(A) dated 23.09.2008
17	What are the dependency criteria?	A family member whose income from all sources, including pension and temporary increase in pension, does not exceed ₹3,500 from 01.09.2008, and dearness relief thereon, is deemed to be wholly dependent on the Government servant.	–
18	Can parents/children residing at other places avail LTC to visit the Government servant at Headquarters and go back?	No Reimbursement is restricted to the entitlement for the journey between Headquarters and the place of visit, so the amount reimbursable in such cases is nil.	O.M. No. 31011/14/86-Estt.(A) dated 07.05.1987

Orders Cited in the FAQ

O.M. Number	Date	Used For
31011/14/86-Estt.(A)	07.05.1987	Visits by parents/children to Headquarters (Q18)
31011/5/2007-Estt.A	27.09.2007	Time limits for LTC claims (Q1)
31011/4/2007-Estt.(A)	02.05.2008, 23.04.2010	NER/J&K relaxation (Q2, Q3, Q7)
31011/4/2008-Estt.(A)	23.09.2008	Fresh recruits, family definition, road travel (Q10, Q11, Q13, Q16)
31011/2/2003-Estt.(A)	18.06.2010	NER/J&K relaxation (Q2, Q3, Q7)

Editor’s Note
The FAQ sheet carries no issue date and cites orders from 1987 to 2010. Block years, the NER/J&K relaxation, the dependency income figure, permitted travel agents and modes of travel have been revised or clarified in later DoPT orders. Treat this as a guide and check the latest consolidated LTC guidelines and your Ministry’s orders before planning a journey or processing a claim.

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Disclaimer: This article is prepared by CCS Diary for general information from the DoPT FAQ on LTC matters. Readers should verify the latest rules, orders and block-year provisions from the official DoPT website and their own administrative Ministry or Department. CCS Diary is not responsible for any decision taken on the basis of this article.